Policy and Uniform
Every individual is responsible for following guidelines set out by Scouting America. Every lodge must follow two deep leadership for male and female participants. All required training, such as Youth Protection, must be valid through the entire duration of the event.
Field Uniform (“Class A”) is expected for the Council of Chiefs meeting, ACT Conference, dinner, flag ceremonies, and shows. Activity Uniform (“Class B”) is expected at all other times.
Youth Protection
Scouting America requires all adult leaders to be Youth Protection Trained for the safety and well-being of its members. These policies primarily protect youth members; however, they also serve to protect adult leaders. All event participants must be registered with Scouting America.
Every adult leader registered with Scouting America must complete Youth Protection Training. Each Lodge Adviser will be responsible for collecting the Youth Protection records for each member of or over the age of 18 years old. As an extra step to verify the training status of all adults, we will require YPT completion date for registration. YPT completion certificates will not be collected by the Host Lodge but may be requested in the event of a suspected violation.
Tents:
- Separate tenting arrangements must be provided for male and female adults, as well as for male and female youth. Lodges should designate an area in the campsite for each group.
- Youth sharing tents should be no more than two years apart in age.
- All youth and adults must tent separately, regardless of relationship.
- Spouses may share tents.
Safety and Emergencies
The first aid center is located within the Ames Lodge building. The center will be staffed by qualified personnel provided by Echockotee Lodge and open during all hours of the event. AEDs and other emergency equipment will be in every major building.
Emergency procedures will be posted on bulletin boards and in all campsites. Each lodge is responsible for its own emergency phone response system.